Create a Commodity Purchase Order
Step 1:
Click into the New Purchase Order dropdown list and choose 'New Commodity Purchase Order.'
Step 2: Place the order
Input the items you want to purchase with their quantities and click 'Save.'
Receive a Commodity Purchase Order
Step 1: Issue the Receive Note
When the goods arrive, click on Receive's dropdown list and choose the suitable kind of Receive Note you want to create (Fully received/ Partial Receive)
Step 2: Enter received goods data
Fill in the details for the goods received:
Receive Location (e.g. Store B)
Received Quantity (the actual quantity you received)
When done, click 'Save' at the top.
Step 3: Confirm order status as Fully Received
After you issued Received Notes, If there is a loss in the received goods, the status will show as 'Partially Received.'
Once you have finished receiving all goods from the supplier:
Open the Receive dropdown.
Click 'Change status to Received' to confirm full received.
The Purchase Order Receive status will update to 'Received,' meaning everything is fully received. You can then issue the supplier invoice.
Issue Commodity Supplier Invoice
Step 1: Create the invoice
Once products are fully received, click Invoice everything to start issuing the supplier invoice.
Step 2: Review received items
The system will automatically calculate the actual received quantity after subtracting the acceptable loss rate you set earlier.
The total price will be based on this actual quantity.
Click Save when done.
Note: If you prefer to keep the original cost (for example, when the loss is small), you can manually adjust the quantity to match your needs.
Step 3: Pay the bill
Click 'Pay Bill' to proceed the payment for supplier invoice.
